The Department of Land Reform and Rural Development (DLRRD) is inviting suitably qualified applicants to apply for the position of Secretary / Office Assistant in Pretoria, Gauteng. The position is based within the Directorate: Property Research and Support and offers an annual salary of R237,453 at Salary Level 05.
This opportunity is suitable for candidates who have completed Grade 12 and possess strong administrative, communication, organizational and computer skills. The successful candidate will provide secretarial, receptionist and general administrative support to the Director and staff within the unit.
About the Position
The Secretary / Office Assistant will provide professional administrative and secretarial support to ensure the effective operation of the Director’s office and the Directorate: Property Research and Support.
The role involves managing telephone calls and visitors, maintaining the Director’s diary, preparing documents, organizing meetings, handling correspondence, arranging official travel, processing claims and supporting procurement and general office administration.
Vacancy Details
- Employer: Department of Land Reform and Rural Development
- Position: Secretary / Office Assistant
- Reference Number: 3/1/1/1/2026/201
- Directorate: Property Research and Support
- Salary: R237,453 per annum
- Salary Level: Level 05
- Location: Pretoria, Gauteng
- Minimum Qualification: Grade 12 Certificate
- Closing Date: 24 August 2026
Minimum Requirements
Applicants must have:
- A Grade 12 Certificate.
- Good computer literacy.
- Ability to use Microsoft Word.
- Ability to use Microsoft Excel.
- Ability to use Microsoft PowerPoint.
Skills and Competencies
Candidates should demonstrate:
- Good telephone etiquette.
- Sound organizational skills.
- Good interpersonal and people skills.
- Computer literacy.
- Strong written and verbal communication skills.
- Ability to communicate effectively with people at different levels and from diverse backgrounds.
- Ability to work professionally and confidentially.
- Tact and discretion when handling sensitive matters.
Duties and Responsibilities
Reception and Telephone Support
- Receive incoming telephone calls.
- Direct calls to the appropriate officials.
- Assist visitors and stakeholders professionally.
- Provide general receptionist support to the Director.
Diary and Appointment Management
- Record appointments and events in the Director’s diary.
- Track meetings and important engagements.
- Ensure the Director has relevant documents before meetings.
General Office Administration
- Type documents for the Director and other staff.
- Operate office equipment such as computers and photocopiers.
- Provide clerical support to the Senior Manager.
- Draft routine correspondence and reports.
- File documents for the Director and the unit.
- Maintain administrative records.
- Administer leave registers and telephone accounts.
- Receive, record and distribute incoming and outgoing documents.
Meeting and Event Coordination
- Arrange meetings for the Director and unit staff.
- Identify suitable meeting venues.
- Invite relevant participants.
- Organize refreshments when required.
- Prepare meeting and event schedules.
- Record basic meeting minutes when required.
Travel Arrangements and Claims
- Liaise with travel agencies to arrange official travel.
- Check travel arrangements after receiving the relevant documents.
- Process travel and subsistence claims for the unit.
- Process invoices relating to activities of the Director’s office.
Procurement and Office Support
- Procure standard office items such as stationery.
- Arrange refreshments when required.
- Collect relevant documents for the Director before meetings.
- Support the efficient operation of the Director’s office.
Policies and Procedures
The successful candidate will be expected to remain familiar with relevant public service and departmental policies, procedures and prescripts.
This includes:
- Studying relevant departmental policies and procedures.
- Understanding administrative procedures applicable to the office.
- Keeping up to date with processes affecting the Senior Manager’s office.
- Applying public service procedures correctly and consistently.
Employment Equity
The Department has indicated the following Employment Equity targets:
- Coloured, Indian and White males.
- African, Coloured, Indian and White females.
- Persons with disabilities.
Candidates from the identified groups are encouraged to apply.
How to Apply
Applicants must submit:
- A completed Z83 application form.
- A detailed Curriculum Vitae (CV).
Applications submitted by email should be in PDF format, with a maximum total file size of 10 MB.
Apply by Email
Send your application to:
Email: [email protected]
Applicants should quote the following reference number in their application:
Reference: 3/1/1/1/2026/201
Hand Delivery
Applications may also be submitted by hand during office hours to:
600 Lilian Ngoyi Street
Formerly Van Der Walt Street
Berea Park
Pretoria
0001
Applicants should ensure that all required documents are completed correctly before submission.
Enquiries
For enquiries regarding the vacancy, contact:
Ms MT Molotsi
Telephone: (012) 312 9730
Application Deadline
The closing date for applications is 24 August 2026.
Applicants are encouraged to submit their applications early and ensure that all required documents are included before the deadline.
Final Thought
The Department of Land Reform and Rural Development Secretary / Office Assistant vacancy provides an opportunity for Grade 12 graduates to enter or develop their careers in government administration. The position offers practical experience in secretarial support, office administration, diary management, meeting coordination, travel administration, records management, procurement and public service procedures.
