The Gauteng Department of Health is inviting suitably qualified applicants to apply for 10 Material Recording Clerk vacancies at Charlotte Maxeke Johannesburg Academic Hospital. The positions are based within the Supply Chain Management Directorate and provide an opportunity for candidates interested in administration, inventory control and public healthcare operations.
Applicants are required to have a Grade 12 certificate, while no previous work experience is required for the minimum entry criteria. Successful candidates will receive a salary of R237,453 per annum plus benefits. The vacancies are a re-advertisement, and applications close on 18 August 2026.
Department of Health Material Recording Clerk Vacancy Overview
- Employer: Gauteng Department of Health
- Position: Material Recording Clerk – Re-Advertisement
- Directorate: Supply Chain Management
- Reference Number: REFS/055992
- Number of Posts: 10
- Location: Charlotte Maxeke Johannesburg Academic Hospital
- Province: Gauteng
- Salary: R237,453 per annum plus benefits
- Minimum Qualification: Grade 12
- Experience: No experience required
- Closing Date: 18 August 2026
Who Can Apply?
Applicants must have a Grade 12 certificate. Previous work experience is not required as part of the minimum entry criteria, making the vacancy potentially suitable for entry-level applicants.
Candidates should, however, have an understanding of basic clerical and administrative duties. Knowledge of finance, stores administration, data capturing, record keeping and general administrative procedures will be useful.
Applicants should also have an understanding of workplace procedures, planning and organising, reporting, procurement processes and basic statistical information.
Skills Required
Applicants should be able to demonstrate:
- Basic mathematical skills
- Planning and organising skills
- Ability to perform routine administrative duties
- Computer literacy
- Interpersonal communication skills
- Problem-solving skills
- Ability to maintain workplace discipline
- Document formulation and editing skills
- Data capturing skills
- Record keeping and reporting skills
Candidates should preferably be comfortable using Microsoft Office applications, including Microsoft Word, Excel, PowerPoint and Teams.
Additional Qualifications and Experience That May Be an Advantage
Although Grade 12 with no previous experience is listed as the minimum entry requirement, candidates with relevant Supply Chain Management qualifications or experience may have an advantage.
Relevant additional experience may include:
- Grade 12 together with approximately three years of relevant Supply Chain Management experience in the public sector.
- A National Diploma or Degree together with approximately 12 to 18 months of Supply Chain Management experience.
- Knowledge of government Supply Chain Management policies, regulations, processes and relevant prescripts.
- Knowledge of Demand Management, Acquisition Management, Inventory Management and Transit.
- A Code C1 driver’s licence.
What Does a Material Recording Clerk Do?
A Material Recording Clerk supports Supply Chain Management operations by assisting with stock, inventory, procurement and related administrative activities.
The role involves ensuring that hospital supplies and stock are accurately recorded, received, issued, monitored and reconciled. Therefore, attention to detail and accurate record keeping are important aspects of the position.
Key Duties and Responsibilities
Successful applicants will be responsible for:
- Issuing physical and theoretical stock according to approved stock-management procedures.
- Applying stock-management methods such as FIFO, LIFO and LEFO.
- Recording stock movements accurately.
- Conducting sample stock counts and periodic stock-taking.
- Monitoring stock according to assigned stock-control responsibilities.
- Ensuring stock is replenished according to minimum and maximum stock levels.
- Preparing monthly stock reconciliations.
- Registering requirements submitted by hospital end-users.
- Supporting Request for Quotation processes for goods and services.
- Generating shopping carts for purchase orders.
- Following up and expediting outstanding purchase orders.
- Responding to enquiries from end-users.
- Reporting progress on Supply Chain Management activities.
- Supporting receiving and transit functions when required.
- Checking and verifying deliveries.
- Capturing Goods Received Notes and related transactions on SAP and SRM systems.
- Updating weekly receiving reports.
- Assisting with departmental enquiries.
- Preparing relevant reports.
- Managing the 0–9 filing system.
- Supporting the Expediting Office.
- Assisting Stores Assistants with queries where necessary.
How to Apply for the Department of Health Material Recording Clerk Vacancies
Applications must be submitted online through the Gauteng Provincial Government E-Recruitment portal. Hand-delivered, faxed and emailed applications will not be accepted.
Candidates should use reference number REFS/055992 when applying.
Applicants should:
- Complete the new Z83 application form.
- Provide accurate personal and employment information.
- Include reference number REFS/055992.
- Attach a detailed CV as required.
- Review the application carefully before submission.
- Submit the application through the official online recruitment system before the deadline.
Z83 Form Requirements
Applicants are required to complete and sign the new Z83 Application for Employment form.
Candidates should ensure that all relevant sections are completed correctly, particularly the required fields in Parts A, C and D. Where applicable, applicants should also provide professional registration information.
Applications that do not include the required Z83 form and detailed CV may not be considered.
Supporting Documents
Applicants do not necessarily need to submit all certified documents with the initial application unless the advertisement specifically requires them.
Shortlisted candidates may subsequently be asked by Human Resources to provide certified copies of qualifications and other supporting documents. Documents requested from shortlisted applicants should generally not be older than six months.
Candidates holding foreign qualifications are responsible for having their qualifications evaluated by the South African Qualifications Authority (SAQA).
Shortlisting and Verification
Shortlisted candidates may be required to complete a practical computer assessment to evaluate their computer skills.
The Department may also conduct Personnel Suitability Checks before making an appointment. These checks can include:
- Criminal record verification
- Citizenship verification
- Qualification verification
- Company directorship checks
- Reference checks
- Financial record checks
- Social media screening
Applicants should therefore ensure that all information provided in their application and CV is accurate.
Important Notice for Applicants
The Gauteng Department of Health states that applicants should not be required to make any payment when applying for advertised vacancies.
Applicants should be cautious of anyone requesting money in exchange for an application, interview, placement or appointment.
The Department also reserves the right not to fill the advertised positions. Normal or commuted overtime may be required depending on the operational needs of the hospital.
Enquiries
For enquiries about the Material Recording Clerk vacancies, applicants may contact:
- Mr S.T. Lefawane: 010 214 0581
- Ms L. Maseko: 011 488 3711
Closing Date
The closing date for the Department of Health Material Recording Clerk vacancies is:
18 August 2026
Applicants interested in the 10 available positions should complete their applications early to avoid last-minute technical or submission problems.
With Grade 12 as the minimum qualification and no previous work experience required, these Material Recording Clerk vacancies offer eligible applicants an opportunity to enter the public healthcare environment while gaining experience in inventory management, hospital stores, procurement support, data capturing and Supply Chain Management.
