The Department of Water and Sanitation (DWS) has announced a Registry Clerk vacancy in Gqeberha (Port Elizabeth), Eastern Cape, providing an opportunity for suitably qualified candidates to join the South African Public Service.
The position is based within the Infrastructure Management: Southern Operations structure and carries a salary of R237,453 per annum at Salary Level 05. Applicants with a Senior Certificate, Grade 12 certificate or relevant qualification who have an interest in administration, records management and registry services are encouraged to apply.
Applications must be submitted online before the closing date of 11 September 2026.
Department of Water and Sanitation Registry Clerk Vacancy Overview
| Job Details | Information |
|---|---|
| Position | Registry Clerk |
| Department | Department of Water and Sanitation |
| Reference Number | 110926/08 |
| Salary | R237,453 per annum |
| Salary Level | Level 05 |
| Centre | Port Elizabeth (Gqeberha), Eastern Cape |
| Branch | Infrastructure Management: Southern Operations |
| Chief Directorate | Water Resources Infrastructure Operations and Maintenance |
| Directorate | Operations Southern |
| Closing Date | 11 September 2026 |
| Application Method | Online |
Preference will be given to suitable applicants from the Nelson Mandela Bay District.
Salary
The successful candidate will receive a salary of R237,453 per annum, at Salary Level 05.
The position is administered in accordance with the applicable South African Public Service conditions and regulations.
Minimum Requirements
Applicants for the Registry Clerk position should have a Senior Certificate, Grade 12 certificate or relevant qualification.
In addition to the educational requirement, candidates should have knowledge and understanding of:
- Registry duties and administrative practices.
- Information and administrative data capturing.
- Computer operations.
- Human resources functions and practices.
- Compilation of administrative statistics.
- Basic Human Resources prescripts.
- Basic financial operating systems, including PERSAL.
- The legislative framework governing the Public Service.
- Document storage and retrieval procedures.
- Registry working procedures.
Candidates should also be able to work flexibly within a registry environment and perform administrative duties accurately.
Registry Clerk Duties and Responsibilities
The Registry Clerk will provide administrative and records management support to the Department of Water and Sanitation.
1. Provide Registry Counter Services
The successful candidate will assist clients and respond to enquiries handled by the registry.
Responsibilities will include:
- Attending to clients visiting the registry.
- Handling telephone enquiries.
- Responding to other enquiries received by the office.
- Receiving hand-delivered mail and files.
- Registering documents and files received by the registry.
The role therefore requires good communication skills and the ability to deal professionally with members of the public and departmental employees.
2. Manage Incoming and Outgoing Correspondence
The Registry Clerk will assist with the movement and administration of official correspondence.
Key duties include:
- Receiving incoming mail.
- Sorting correspondence.
- Registering incoming mail.
- Dispatching outgoing correspondence.
- Distributing notices relating to registry matters.
Proper registration and distribution of correspondence will help ensure that documents reach the appropriate officials and sections.
3. Maintain Filing and Records Systems
Records management is a central component of this position. The successful candidate will assist in maintaining an organised filing system in accordance with approved procedures.
Duties include:
- Opening files according to the approved records classification system.
- Closing files when necessary.
- Filing and storing documents.
- Tracing files electronically or manually.
- Retrieving files and documents when requested.
- Completing index cards for files.
- Maintaining accurate records of departmental documentation.
The candidate will need to work carefully with both physical and electronic records.
4. Operate Registry Equipment
The Registry Clerk will also perform duties involving registry and postal equipment.
Responsibilities include:
- Opening and maintaining the franking machine register.
- Franking outgoing post.
- Recording postal expenditure.
- Updating the relevant register on a daily basis.
- Conducting spot checks to ensure private post is not included in official departmental mail.
- Locking outgoing post in postal bags for collection by messengers.
- Maintaining daily records of letters franked.
Accuracy is particularly important when recording postal transactions and maintaining official registers.
5. Manage Remittances
The position also involves handling and recording remittances and valuable articles in accordance with prescribed procedures.
The successful candidate will:
- Open and maintain the remittance register.
- Record valuable articles appropriately.
- Hand-deliver remittances to the finance section.
- Obtain acknowledgement when remittances are handed over.
- Return incorrectly addressed remittances to the sender through registered post.
- Record registered-post reference numbers in the appropriate register.
These responsibilities require attention to detail, accountability and proper adherence to departmental procedures.
6. Support Archiving and Disposal of Records
The Registry Clerk will assist with preparing records for archiving, distribution or disposal.
This includes:
- Scanning files electronically.
- Sorting documents and files.
- Packaging files for archiving or distribution.
- Preparing lists of documents and files that need to be archived.
- Submitting archiving lists to the supervisor.
- Maintaining records of archived documents.
Proper archiving supports effective retrieval and long-term management of departmental records.
Who Can Apply?
The opportunity is suitable for candidates who meet the Grade 12 or relevant qualification requirement and are interested in administrative and registry-related work within government.
Applicants should be comfortable working with documents, correspondence, filing systems, computers, administrative registers and electronic records.
Strong organisational skills, attention to detail, reliability and the ability to follow established procedures can also be valuable in carrying out the duties of a Registry Clerk.
Preference will be given to suitable candidates from the Nelson Mandela Bay District, as indicated in the vacancy advertisement.
How to Apply
Applications for the Department of Water and Sanitation Registry Clerk vacancy must be submitted online through the department’s official e-Recruitment platform.
Applicants should access the Department of Water and Sanitation e-Recruitment system and search for the advertised position.
When applying, candidates should use:
Reference Number: 110926/08
Applicants should carefully complete all required sections of the online application and ensure that the information provided is accurate before submitting.
Enquiries
For enquiries relating to the advertised position, applicants may contact:
Ms Z Gwetyana
Telephone: (041) 508 9729
The enquiry contact should be used for vacancy-related questions, while applications should be submitted through the prescribed online recruitment system.
Closing Date
The application deadline is:
11 September 2026
Candidates are encouraged to complete their applications before the closing date. Late applications may not be considered.
Final Thoughts
The Department of Water and Sanitation Registry Clerk vacancy in Gqeberha offers an opportunity for suitably qualified candidates with a Grade 12 certificate or relevant qualification to pursue administrative work within the South African Public Service.
The position involves a wide range of responsibilities, including records management, filing, correspondence, client services, data capturing, archiving, postal administration and registry operations.
Eligible applicants should carefully review the requirements, quote Reference Number 110926/08, and submit their applications online before the 11 September 2026 deadline.
